New Features
Text Messaging (SMS). Sending text messages from SELMA has been reworked and rebuilt from the ground up. You can now send texts to students, receive replies and delivery status updates in a threaded conversation view, and validate phone numbers directly from the contact card. Recipients who reply with STOP or UNSUBSCRIBE are automatically added to an opt-out list and excluded from future sends, with a transactional override for messages that must still go out. Bulk sends let you choose whether to text the Mobile, Home, or Work number, and a new text icon on the student and enrolment pages gives quick access to the compose panel. Sending texts and validating numbers are controlled by dedicated permissions, granted to registrar and admin roles by default. Requires setup — get in touch if you’d like to use this in your instance.
SELMA Forms — Multi-Signature Collection. Forms can now collect signatures from multiple contacts in a single submission. Each contact is assigned their own block so they only edit the fields meant for them, and verifies their identity with a one-time password sent to their email. A countersign email can be sent automatically on submission or manually from the submission page. For New Zealand, Training Agreement generation now runs automatically on valid submissions, with follow-up tasks raised when submitted data doesn’t meet requirements.
Enrolment Expiry. Programmes and Components can now be given an expiry duration. SELMA automatically sets an expiry date when a component is completed with a passing code, or when an enrolment is fully graduated. Expiry dates are exposed to the Workflow Builder so you can build “approaching expiry” automations, and any manual override you set is always preserved.
Multi-Provider Compliance Reporting (Multiple EDUMIS). New Zealand only. Organisations flagged as Internal can now hold a Provider Code (EDUMIS), and programmes can be linked to an internal organisation. The SDR extraction, UIP extraction, and EPI report screens now offer an Internal Organisation filter, so providers managing more than one EDUMIS can extract and report on each provider’s data separately. Single-EDUMIS providers are unaffected — the filter is optional and only needs to be used by organisations operating multiple provider codes.
Funding Revenue on the EPI Report. New Zealand only. A new Funding Rates management page lets you map a per-EFTS dollar rate to a funding source, category and year. The EPI report gains a Revenue tab that converts EFTS into dollar values, split three ways into Actual, Committed and Forecasted, with a cumulative revenue chart, full filtering, and a multi-tab Excel export. A new Forecasted Enrolments field on each intake drives the forecast figures.
Enhancements
Email Signatures. You can now save a personal email signature on your profile using a rich-text editor that supports pasted and uploaded images. It’s appended automatically to every new email you compose (and can still be edited or removed per email), and is available as a Sending User mail merge field for communication templates and PDF letters.
Dashboard Performance. The dashboard now loads its widgets in the background instead of waiting for all of them, so the page appears noticeably faster. Each widget also has a new refresh button to re-run its data on demand.
Report Builder. The Interested in Intake and Interested in Programme fields are now available in the custom report builder, each in their own group.
Form Submission Index. Added Interested in Intake and Interested in Programme columns to the form submission grid, and made student and contact names clickable through to their profiles.
Marking View. The marking list now supports the Column Manager, so administrators can show, hide and reorder columns per role. A new optional Component Code column is also available, hidden by default.
SELMA Form Fields (Australia). Added “Reason for study” and “Fee exemption/concession type” fields under the Aus Compliance group.
Enrolment Completion Codes. New Zealand only. Enrolment components at course level 9 or higher now default to the correct NZQCF Levels 9 & 10 completion code, including when auto-extending via SDR.
Bug Fixes
Custom Reports. Date sorting now takes the full date into account rather than ordering only by the day value.
Workflow Builder. The Selected Template preview shown beneath the template dropdown on the Send Email action now stays in sync with the template actually selected after saving and refreshing.
SELMA Forms. Email attachments now send correctly from the form submission index. Save and Continue now retains previously entered address and contact details instead of showing blank fields, and no longer creates duplicate records when a form is resumed and resubmitted. A publishing error that occurred when an existing user was set as the submission notification recipient has also been resolved.
Moodle Integration. Changes to a student or teacher’s profile fields in SELMA now correctly update the matching Moodle user (previously ignored when the account already existed). Field mappings can also now be cleared by saving them with an empty value.