3. Link Contacts and Students

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Link Existing Contact to Student

You can link any Contact with an "Active" status to a Student.

On the Student profile, go to the "Stakeholders" tab. You'll see two groups: Related Contacts and Related Organisations.

In Related Contacts, click the green "+Add" box to open a pop-up dialog.

Fill out the required contact details, marked by red asterisks, and other necessary information.

NOTE: The Contact field displays only "Active" Contacts.

The number of "Active" Contacts that is shown in the "Contact" drop-down list is limited. Type a Contact name to search, and display matching contacts. If the type you need doesn't exist, jump to Add New Association Type.

When a new contact has been saved, you will see a purple star icon which indicates the Primary Contact, and/or a red ambulance icon which indicates the Emergency Contact.

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Link New Contact to Student

There are two ways to link a new Contact to a Student:

1. Create a new Contact from the Contact Index, then link them via the Student's Stakeholders tab.
   • See Link Existing Contact to Student, above.
2. Create a new Contact from the Stakeholders tab, directly.
   • Continue reading to see how to use this method.

Enter basic Contact information. When you click "save", the Contact is automatically linked to the Student and will appear in the Contact Index for editing later.

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Add New Association Type

You can add unlimited Student Contact Association Types in SELMA.

Click the Settings icon in the navigation bar. From the expanded menu, select Lookup Data.

Find the heading "Student Contact Association Type" and click to expand it. You can deselect a value to mark it as "Inactive", or create a new value entirely clicking the blue "New" button.
Note: System default values cannot be edited.

When you choose to add a new value, you will see a pop-up form where you can add a simple code in the "Code" field, and add a name in the field "Label". Click the "Active" check-box to ensure the data value shows up for use as a Student Contact Association Type in SELMA.

While system default values can not be removed or edited, you can edit or delete Student Contact Association Type which you have created.
NOTE: Do not delete any value currently in use by student-contact links.