Features

Xero Integration

Xero integration is now available in SELMA. Refer to this post for setup and usage instructions. (This is a paid feature)

Canvas Integration

Canvas integration is now available. Refer to this post for setup and usage instructions. (This is a paid feature)

Moodle Integration

Moodle integration is now available. Refer to this post for setup and usage instructions. (This is a paid feature)

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Other New Features & Improvements

1. Enrolment UI on Student Record
   • Updated the student enrolment tab UI to display the amount due (if any), programme, intake, enrolment ID, and campus.
   • Clicking the enrolment reveals an accordion with a table of all enrolment components.
2. Limit New Enrolment Statuses
   • When enrolling a student, you can only set the status to Provisional, Waitlisted, or Active.
   • Prevents assigning statuses like Withdrawn, Failed, or Inactive to new enrolments.
3. Add Grading Scheme ‘System Default’ Alert
   • Displays an alert indicating that system default grading schemes cannot be edited, helping avoid confusion.
4. Class Scheduler
   • Allows scheduling emails and event log entries from a class, triggered by enrolment start/end or valid from/to dates.
5. Create a Function to Copy Forms & Price Books
   • When viewing existing price books or forms, you can now clone them.
   • Update names (and descriptions for forms) while all other data is copied over.
6. Add Title to Contact
   • Contact page now includes a title field (Mr, Dr, Master, etc.).
   • You can edit this title in the contact’s information card.
7. Attendance Matrix
   • Adds an attendance matrix and allows marking of attendance based on timetable sessions.
   • Requires both Attendance and Timetable modules.
8. Scheduled Session Generator
   • Automatically generates daily Attendance Register sessions for each active enrolment based on related timetable sessions.
9. Attendance Dashboard Widget
   • New widgets for Intake Attendance and Class Attendance display unmarked attendances for classes/intakes associated with the user.
   • Clicking a pie chart slice navigates directly to that class’s attendance tab.
10. Copy Staff When Cloning Intake
    • If selected, staff linked to an intake are copied over to the new cloned intake.
11. Price Book – Skip Completed Components
    • Option to skip completed components when applying a price book to an enrolment.
    • Enable or disable this feature when creating/editing a price book.
12. Better New Campus Error Message
    • When attempting to create a campus with a duplicate code, you now get a clear error message prompting you to use a unique code.
13. Different Student Cannot Have the Same Email Address When Updating
    • If you try to update a student’s email to one already in use, you’ll receive a form error indicating the address is taken.
14. Providers
    • Internal Organisations (Providers) can now be selected and attached to a Programme.
15. API Enhancements
    • Added /api/users permission.
    • New API secret management interface with regeneration confirmation and audit logging.
    • IP and location tracking for API access.
    • Updated major endpoints, introduced rate limits (20/min and 10,000/day), and restricted access to API Users only.
16. Sending User Phone Mailmerge Field
    • Communication templates can now include the sending user’s phone number via mailmerge fields.
17. Event Scheduler Email Stakeholders
    • When scheduling emails to a student, stakeholders marked “Include in Communications” will also receive the email.
18. Student Enrolment Tab Adjustments
    • Enrolment ID now displays correctly after the intake.
    • Programme and Intake tooltips appear on hover.
    • Shows “No amount due” if there is no amount outstanding.
19. Create Export for All Indexes
    • Each index page has a CSV export function exporting the entire dataset (bypassing pagination).
    • Exports run asynchronously, and the requesting user receives an email with the download.
20. Add Filters to Class Enrolment Linking
    • When linking enrolments to a class, you can search or use dropdowns for programme/intake.
    • You can also set valid from/to dates for each enrolment in that class.
21. Add Valid Duration to Class Enrolment Link
    • You can set valid to/from dates and the role for staff linked to a class.
    • You can also edit how long an enrolment is valid in a class.
22. Clone Comms Template
    • Quickly duplicate communication templates to reuse and modify them as needed.
23. Enrolment Status Tracking
    • Tracks monthly changes in enrolment status to support performance and ITR-based reporting.

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Bugfixes

1. Validation Manager – Handle Deleted Fields
   • Fixed an issue where a deleted custom field could break the Validation Manager page.
2. Form Submission Filter Broken
   • Clicking on form submission statuses at the top of the page now properly filters results.
3. Grading Scheme Bugfix
   • Fixed an issue preventing the creation of a new grading scheme.
4. Timetable Holiday Fix
   • Loading a timetable for a campus with no holidays no longer triggers an error.
5. Default to User Microsoft Email
   • If you have linked your Microsoft account, it will now be selected by default when sending emails.