All learners undertaking nationally recognised training in Australia are required to hold a Unique Student Identifier (USI), unless a formal exemption applies. Registered Training Organisations (RTOs) are responsible for: SELMA SIS supports compliant USI collection, verification, and management in line with Australian regulatory requirements. This guide explains how to configure, use, and maintain USI records …
In this Section: Create a WBT Enrolment in SELMA 2. Select the student to be enrolled 3. Review and confirm the components to be included on the enrolment 4. Complete the fields required for all Work Based Training Enrolments: Ensure the correct Funding Source is selected. Select the Study Type Code. This field must match …
In this Section: Enable Student – DXP Ngā Kete API Navigate to Student > NZ Compliance Enable the WBT API from the NZ Compliance card, below. This will run validation rules, and error messages will prompt you to fill out required fields that are empty. Hover on the WBT icon on the left hand panel …
In this Section: Programmes 1. WBT Programme Setup WBT Programme Actions 2. Component Setup for WBT Programmes a. Unit Standard Component Purpose: A component that links to an NZQA unit standard (required for Industry Training and apprenticeships). Steps: b. Off-Job Delivery Component Purpose: A component delivered outside the workplace (classroom, online, assessment centre). Used in …
To submit delivery data related to Work-Based learning, you must request the Work Based Training Integration in SELMA. This integrations enables real-time data sync between DXP Ngā Kete and SELMA, via the WBT API. The WBT Integration is a subscription-based feature for Work Based Training providers only. Please contact SELMA Support for any enquiries. In …
SELMA Awards transforms completed Programmes, Components, and Component Groups into credentials. Define requirements, track progress in real time, and issue diplomas and certificates the moment they’re earned. In this Section: Award Configuration Figure 1i. Navigate to Settings > Account Figure 1ii. Enable Awards Under the tab “Account Configuration”, change the field “Enable Awards” to “Yes”. …
Features/Improvements Public Trust Integration Integration with Public Trust Fee Protect, enabling NZ providers to submit student fee data directly from SELMA. Email 2-Way Conversations (BETA) Added ability to have replies to emails sent from within SELMA to appear back in SELMA. These inbound replies can also be responded to from within SELMA. This is only …
In this Section: Create an Organisation Figure 1i. Navigate to Students > Organisations Click on the green “+” icon to create a new Organisation and add it to the Organisation Index. Figure 1ii. Add Organisation Details Fill out the required fields, as indicated by red asterisks (red). Click the blue “Create” button to save the new Organisation to the Organisation Index. …
In this Section: Organisation Index and Search The Organisation Index displays a quick overview of a list of Organisations recorded in SELMA, and allows you to access select records. The basic search feature allows you to find specific records quickly, and produces results that match your criteria the closest. Figure 1. Navigate to Students > Organisations Advanced Search and …
The Contact Portal grants the Stakeholder access to associated Student and Enrolment records, and allows them to enrol Students into Intakes. In this Section: Assign Students to Stakeholders Enable Stakeholder access to specific Student and Enrolment records, by creating Student-Contact Associations. Figure 1i. Add a Related Contact Navigate to a Student profile and add a …
