In this Section
- Overview
- Purpose and Compliance
- Key Definitions
- What Counts as Work-Based Delivery
- TEC Work-Based Data Collection
- SELMA WBT Integration
- Contact SELMA
Overview
Work-Based Training (WBT) is the delivery mode defined by the Tertiary Education Commission (TEC) for programmes where learners undertake the majority of their training in the workplace, supported jointly by a provider and an employer.
Historically, such programmes were recorded in the Industry Training Register (ITR). Under the Unified Funding System, TEC continues to collect detailed work-based data for funding, compliance, and performance monitoring purposes.
SELMA provides full, end-to-end integration with the TEC’s WBT data-reporting framework. We cover every submission endpoint, including those used for complex apprenticeships and traineeships.
Purpose and Compliance
Work-Based Training data reporting enables TEC to:
Allocate and reconcile funding
- Monitor learner progress and outcomes
Ensure provider compliance
Maintain statistical and policy insights
Providers must report learner, programme, and training agreement data in accordance with TEC’s Work-Based Data Collection Specification. Inaccurate or late reporting can affect funding and audit outcomes.
Key Definitions
Learner – An individual enrolled with a provider who undertakes training primarily in the workplace with structured support and supervision.
Provider – The tertiary education organisation responsible for enrolment, training support, assessment, and coordination with employers.
Employer – The organisation where the learner is employed and receives on-the-job training.
Agreements – Formal documentation between the provider, learner, and employer outlining training responsibilities, delivery methods, and outcomes.
Data Reporting – Submission of enrolment, status, training plan, and completion data to TEC through approved interfaces.
What Counts as Work-Based Delivery
A programme is considered WBT when:
The learner completes most learning in the workplace with structured supervision.
The provider and employer jointly design and oversee the training plan.
The programme includes formal agreements and employer involvement.
Some off-job learning may occur (e.g. block courses), but the overall mode remains work-based.
This mode includes apprenticeships, traineeships, and other structured workplace learning arrangements.
TEC Work-Based Data Collection
TEC’s Work-Based Data Collection captures key learner and training information to manage funding, compliance, and performance.
Data includes:
- Learner demographics and identifiers
- Training agreement and plan details
- Employer and workplace information
- Enrolment, progress, and completion statuses
Providers generally submit this information through machine-to-machine integration via the TEC Data Exchange Platform (DXP). SELMA fully supports this interface.
SELMA WBT Integration
SELMA delivers comprehensive, automated reporting for all Work-Based Training requirements.
1. Complete API Integration
Direct connection to the TEC Data Exchange Platform.
Full schema coverage: learner, employer, training plan, programme, and status data.
Automatic or scheduled submissions with validation and error handling.
2. Advanced Apprenticeship and Multi-Employer Support
Handles multi-employer and rotational training arrangements.
Tracks status changes such as workplace moves, pauses, and withdrawals.
Automates updates to training plans and agreements.
3. Data Validation and Readiness
Built-in validation aligned to TEC’s Work-Based Data Specifications.
Real-time error detection for missing or incorrect fields.
Pre-submission reporting, audit trails, and submission logs.
4. Employer and Workplace Management
Registers employers and workplaces, manages relationships, and records contacts.
Tracks learners across different sites and workplace changes.
Enables coordinated provider-employer communication.
5. Reporting and Compliance Dashboards
Real-time visual dashboards showing submission readiness and learner status.
Automated TEC-compliant submission records and return handling.
Audit-ready history of every submission and validation.
6. Audit and Governance Support
Role-based permissions and workflow tracking.
Comprehensive audit logs for internal and external verification.
Secure data retention and change history.
SELMA Integration Recommendations
To implement WBT reporting effectively in SELMA:
Configure employer registers, agreement templates, and training plans.
Assign clear roles for data entry, validation, and submission.
Monitor TEC submission readiness dashboards weekly.
Maintain audit logs and agreement histories for compliance checks.
Use built-in alerts for workplace changes, programme completions, and overdue submissions.
Contact SELMA
For providers interested in DXP Work-Based Training reporting, including apprenticeship and ITR-style data integration, please contact SELMA Support.
Our team can provide guidance, enable TEC endpoint configuration, and assist with implementation of the WBT integration module.